Software facilities such as processing forms – ocr software are of great help to the business and employees of any company. They are defined as convenience and as an opportunity to achieve optimal results in the field of accounting activity.

Over time, more and more business leaders choose artificial intelligence for their activities, because in this way costs are reduced, the steps of processing different types of documents are accelerated, and last but not least, the accuracy of data extraction is also increased. Human errors when working with forms are not uncommon, but with software solutions like Smart Soft’s, they are minimized.

This is why solutions such as processing forms – ocr software are gaining great popularity, and the tendency is for them to be integrated into the structures of every large and small company. In the long term, the company image is improved and the employees are given the opportunity to work more easily and pleasantly, because everyone will have access to an optimized way of processing documents.

What is fixed structure form processing?

If we have to go into details on the subject, we would say that SmartSoft’s software for intelligent document processing is among the most sought-after software solutions for various business areas. The application is suitable in the field of healthcare, commerce, e-procurement business, etc.

This makes it a “solution of the future” because, on the other hand, it can be seamlessly combined with a number of other program settings without interfering with its principle of operation. Here is some more information about processing forms – ocr software:

• an excellent solution for the processing of a larger volume of documents – managing and processing a large volume of documents can be a serious challenge even for large companies. Forms are defined as one of the most complex information carriers, because they have many boxes and fields to fill/tick, which make it difficult for employees and are the prerequisite for making mistakes;
• possibility to automate and streamline the work process – fixed forms literally “need” software solutions such as OCR, which make the process of their accurate and fast processing easier than ever. This kind of technology is designed to capture the key information in the document, analyze it and extract it afterwards. Every single step in this case is important to be carried out without mistakes in order to increase the company’s reputation and establish long-lasting relationships with partners;
• structural (fixed) forms are something standard in a number of sectors: industrial, commercial, medical, entertainment, etc. Working with them and especially processing them is something typical, but it often turns out to be a serious challenge for employees and their managers. Fortunately there are software solutions for processing forms – ocr software which make the data extraction process relatively easier and productive;
• predictable (structured) forms are easy to process at first glance, but still require thought when working with them and especially when extracting key information – OCR is a way to extract the data we need, regardless of whether it is fully structured, semi-structured or unstructured documents. The software works flawlessly and is among the solutions sought by a large part of modern companies.

So far it has become clear that both large and small companies in various business sectors have the opportunity to optimize the work process and significantly facilitate their team of employees by integrating processing forms – ocr software into the company structures. In the following lines you will find out more about the software.

For which types of documents this type of software is applicable?

The biggest advantage of OCR is that it finds excellent application in structured, semi-structured and unstructured documents, which increases its ranking and search frequency. Fixed forms or documents without a predictable structure such as bills of lading and contracts – it doesn’t matter what kind of form it is, because the smart software program will handle any challenge without fail.

Are there any difficulties that may arise during the document processing?

As with any other technology and with processing forms – ocr software, it is possible to encounter challenges when extracting information. The most common difficulties are the different forms of sources, the marking methods, the quality of the resulting image, the distortions in the layout of the document etc. However, the chance of achieving an optimal result when extracting the data from the received form is extremely high if working with Smartsoft’s OCR software.

What are the steps in automated forms processing?

There are several stages in processing forms – ocr software. Acceptance of the form to be processed, validation with the help of automatic calculations, integration of available information, extensibility by adding custom functions and high security for the benefit of users. Every moment of this entire process is key to the final results when processing forms with or without a ready structure.

OCR would handle every step with flying colours. OCR would be great at every step because it’s next-generation smart development – it’s worth relying on for your business.